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Free renter tool

Rental Ledger Audit

Rebuild the account by posting date and line item, compare your calculated ending balance with the property ledger, then copy the reconciliation or save it as a PDF for your records.

Datesline up the timeline
Mathreconcile the balance
Exportcopy or print summary
Start with the actual ledger.

No example transactions or balances are preloaded. Enter the opening balance and each posting exactly as it appears in the account history.

Ledger lines

Charges increase the balance. Payments and credits reduce it.

Line 1

Calculations stay in your browser. This tool checks arithmetic only; it does not decide whether a charge is valid or lawful.

Enter the ledger data to begin.

The tool intentionally starts blank so sample rent, utility, payment or ending-balance amounts are not mistaken for your account.

Use the ledger before arguing the fee

Reconcile the math first

A resident ledger can contain rent, utilities, late fees, maintenance chargebacks, HOA fines, service charges, payments, concessions, deposit credits, reversals and adjustments. Rebuilding the arithmetic and posting dates helps separate a calculation problem from a dispute about whether a particular line belongs on the account.

Useful records

  • Full resident ledger, including posting dates and transaction descriptions.
  • Bank or card confirmations for each disputed payment.
  • Lease and fee addenda for recurring or late charges.
  • Maintenance work orders or HOA notices when those charges appear.
  • Move-out statement and security-deposit credit.
  • Utility statements when third-party billing appears on the ledger.
  • Emails or notices showing reversals, concessions or promised credits.

If the numbers do not reconcile

  1. Check the opening balance and statement date range.
  2. Look for a payment or credit posted in a different period.
  3. Check for duplicate charges or reversals.
  4. Compare each posting date with the underlying notice, invoice or payment confirmation.
  5. Separate rent-ledger lines from third-party utility statements.
  6. Ask for the complete transaction history if a posting is missing.

Save the reconciliation with the dispute record

Use Copy reconciliation to paste the dated line-item summary into a note or email, or use Print / Save PDF for a static copy. The output is an arithmetic worksheet, not a legal conclusion.

Arithmetic tool only. A matching ledger can still contain a disputed or unsupported charge. A mismatch can also result from an omitted transaction, posting date or starting balance. Use the underlying records before drawing a legal conclusion.