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Rental Ledger Audit

Rebuild the account balance from charges, payments and credits, then compare your calculation with the ending balance shown by the property or billing company.

Chargesincrease the balance
Paymentsreduce the balance
Creditsreduce the balance
Ledger lines

Charges increase the balance. Payments and credits reduce it.

Line 1
Line 2
Line 3
Line 4

Calculations stay in your browser. This tool checks arithmetic only; it does not decide whether a charge is valid or lawful.

Reconstructed ledger

$175.00 calculated ending balance

4 ledger linesBalances match
Opening balance$0.00
Total charges+ $2,175.00
Total payments− $2,000.00
Total credits / adjustments− $0.00
Calculated ending balance$175.00
Ledger-reported ending balance$175.00
Reported minus calculated$0.00
The arithmetic matches.

Matching math does not establish that every line item is permitted or supported. Review questionable charges separately against the lease, evidence and applicable rules.

Largest charge entered:

Monthly rent — $2,000.00. If this line is disputed, start by requesting its calculation and supporting documents.

Use the ledger before arguing the fee

Reconcile the math first

A resident ledger can contain rent, utilities, late fees, service charges, payments, concessions, deposit credits, reversals and adjustments. Rebuilding the arithmetic helps separate a calculation problem from a dispute about whether a particular line belongs on the account.

Useful records

  • Full resident ledger, not only the final balance.
  • Bank or card confirmations for each disputed payment.
  • Lease and fee addenda for recurring or late charges.
  • Move-out statement and security-deposit credit.
  • Utility statements when third-party billing appears on the ledger.
  • Emails or notices showing reversals, concessions or promised credits.

If the numbers do not reconcile

  1. Check the opening balance and statement date range.
  2. Look for a payment or credit posted in a different period.
  3. Check for duplicate charges or reversals.
  4. Separate rent-ledger lines from third-party utility statements.
  5. Ask for the complete transaction history if a posting is missing.
Arithmetic tool only. A matching ledger can still contain a disputed or unsupported charge. A mismatch can also result from an omitted transaction, posting date or starting balance. Use the underlying records before drawing a legal conclusion.