Start with the facts behind the charge
Start with the exact move-out timeline. Deposit deadlines vary sharply by state, and the trigger may depend on move-out, surrender of possession, lease termination, a forwarding address or another statutory event.
Organize the tenancy-end and possession dates, forwarding-address record, itemization, original deposit, deductions, refund and evidence before applying a deadline or deduction rule.
Open Security Deposit Audit →Choose one of our 50 verified states and calculate the ordinary timeline with state-specific caveats. Rule-aware states route back to the underlying source rather than forcing a misleading date.
Open Deadline Calculator →Documents worth gathering
- Lease termination date
- Date keys/possession were returned
- Forwarding address notice
- Deposit accounting, if any
- Envelope/email timestamps and payment records
Questions to work through
- Which state deadline applies?
- What event started the clock?
- Was an interim accounting permitted or required?
- Did the landlord send the statement to the correct address?
- What remedy does the state provide if the deadline was missed?
Do not use a universal 30-day rule
Our verified states alone include 14-day, 21-day, 30-day and 45-day frameworks, plus multi-stage rules such as Florida’s 15/30-day structure and North Carolina’s 30/60-day unresolved-claim process.
Use a verified deadline page where available
RentBillCheck keeps each state’s trigger language and exceptions with the calculator instead of applying one generic date to all U.S. rentals.
Compare this fee across management companies
Use the generic issue guide to understand the charge category, then compare source-based disclosures from operators that publish a relevant fee or billing process.
How major rental companies disclose this type of charge
These company-specific guides use official pricing, fee or resident materials. They are examples of how a charge can be structured; the exact property, lease and state still control your own review.
Verified state guides
Calendar-day accounting framework.Texas — 30-day rule
Written forwarding address matters.Florida — 15/30-day rule
Different clocks depending on whether a claim is intended.New York — 14-day rule
Scope differs for rent-regulated housing.Arizona — 14 qualifying days
Weekends and legal holidays excluded.Colorado — 30/60 days
Lease may extend default 30 days up to 60.Georgia — 30-day rule
Termination/surrender timeline matters.North Carolina — 30/60 days
Interim accounting required for unresolved claim.Washington — 30-day rule
Statement plus supporting documentation and refund.Virginia — 45-day rule
Narrow contractor exception can add 15 days.